Creating A Wedding Organizer

Another way to stay organized is to create a wedding organizer for each wedding that you work on. A wedding organizer (sometimes known as wedding binder or wedding planner) is a binder that contains all of the documents that you need for the wedding. It is a great ‘carry-all’ for all of your paperwork. A three-ring binder with plastic sheets and dividers will do the trick nicely. You can create sections for whatever you need, but it’s a good idea to have the following:

  • Copy of the contract between your company and your client
  • Copies of all the supplier contracts
  • Wedding overview
  • Event schedules
  • Contact list


The wedding overview

From your consultations with your clients, you will create a contract outlining exactly which services your client wants. From this information, you should create a wedding overview, detailing dates, places and times of every event you have agreed to be involved in. You can find a downloadable sample wedding overview here

Event schedules

The wedding overview does not include particulars like attendees, directions or duration. These and any other relevant details will be included in the event schedules (or whichever name you assign). The name you decide on for this section should at least contain the following elements:

  • The name of the bride and groom (e.g., Smith-Jones wedding) and the actual wedding date should appear on each page
  • A brief description of each task
  • The location
  • Person responsible for each task

You should do a separate event schedule for each event you are servicing: e.g., the engagement party, the rehearsal dinner, and the reception.

In lesson materials there are downloadable sample event schedules.

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